Save 15 Hours a Week on Hotel Operations
Visual calendar, automated invoicing, ESTI compliance, gift vouchers, and activity logging — all from one admin panel.
The Problem
Your Front Desk Juggles 5 Different Tools
Invoices in Excel. ESTI registration takes 30 minutes per guest. Gift vouchers on paper. Calendars that don't sync. Your team wastes hours every day on tasks that should take seconds.
The Solution
One Admin Panel for Everything
HotPilot consolidates your entire operations workflow into one modern admin panel. Visual room calendar, one-click invoicing, automated government reporting, digital voucher sales, and full activity logging.
Features
Everything Your Front Desk Needs
Your Entire Property at a Glance
Drag-and-drop calendar showing all rooms and bookings. Quick-book directly from the calendar. See gaps, blocks, and maintenance windows instantly.
VAT Invoices, Generated Automatically
VAT-compliant invoices generated automatically for every booking. Sequential numbering, PDF download, and full compliance for BG, GR, and RO tax requirements.
Police Registration in One Click
Bulgarian police guest registration in one click. Enter guest data during check-in, generate XML for ESTI portal upload. No more manual forms or wasted time.
A New Revenue Stream, Fully Automated
Sell amount-based or stay-based gift vouchers on your website. Stripe payment, PDF with unique code, email delivery to recipient. A new revenue stream on autopilot.
Your Entire Property at a Glance
Drag-and-drop calendar showing all rooms and bookings. Quick-book directly from the calendar. See gaps, blocks, and maintenance windows instantly.
VAT Invoices, Generated Automatically
VAT-compliant invoices generated automatically for every booking. Sequential numbering, PDF download, and full compliance for BG, GR, and RO tax requirements.
Police Registration in One Click
Bulgarian police guest registration in one click. Enter guest data during check-in, generate XML for ESTI portal upload. No more manual forms or wasted time.
A New Revenue Stream, Fully Automated
Sell amount-based or stay-based gift vouchers on your website. Stripe payment, PDF with unique code, email delivery to recipient. A new revenue stream on autopilot.
Impact
The Numbers Speak for Themselves
Saved per week
Invoicing
ESTI export
Voucher revenue
FAQ
Frequently Asked Questions
Everything you need to know about our operations tools.
Online
Rows represent rooms, columns represent dates. Bookings appear as colored blocks you can click to view details. Click an empty cell to quick-book a new reservation.
Online
Yes. Invoices comply with BG, GR, and RO regulations. Sequential numbering, all required fields, VAT breakdown, and PDF format that matches regulatory requirements.
Online
Enter nationality, ID type, and ID number during guest check-in. HotPilot generates the required XML file that you upload to the ESTI portal. Bulk export is also supported.
Online
Yes. Guests choose an amount or a specific stay, pay via Stripe, and the recipient receives a branded PDF voucher with a unique redemption code via email.
Online
You control access with role-based permissions. Create accounts for front desk staff, managers, and owners — each with appropriate access levels.
Online
Every action in the admin panel is logged: who did what, when. Useful for accountability, troubleshooting, and keeping your team aligned.
Ready to Streamline
Your Operations?
Join hotels that replaced spreadsheets and paper forms with one streamlined operations panel.