Compliant by Default. Every Transaction.
Automated invoicing, regulatory reporting to local authorities, and signed document management — so your property stays fully legal without a single manual filing.
The Problem
Compliance Isn't Optional.
But It Feels Impossible.
Between issuing correct invoices, filing guest data with the revenue agency and police, connecting a fiscal device, and making sure every transaction is backed by a signed agreement — compliance has quietly become a second full-time job. One missed submission means fines, audits, or a visit you didn't ask for.
The Solution
Built for the Rules You Have to Follow.
HotPilot Finance & Compliance is pre-configured for the regulatory requirements of Bulgaria, Greece, and Romania. From the moment a booking is confirmed, it automatically generates invoices, collects the right documents, and submits the required data to the right authorities — on time, every time.
Features
Finance That Runs Itself. Legally.
Every Invoice. Correct. Instant.
Generate VAT-compliant invoices and fiscal receipts automatically at checkout — for individual guests, corporate accounts, and group bookings. Connected to certified fiscal devices where required by local law.
Every Obligation. Filed on Time.
HotPilot automatically prepares and submits the guest and transaction data required by local revenue agencies, police registries, and customs — in the exact format each authority demands. No manual exports, no missed deadlines.
Every Transaction Backed by a Signature.
Send rental agreements, guest consent forms, and house rules for digital signature before or at check-in. Every signed document is stored securely and linked to the reservation — ready for any dispute or audit.
Nothing Lost. Everything Provable.
Every invoice, receipt, submission, and signed document is stored in a tamper-evident archive with timestamps, user logs, and status records. Filter, export, or share any financial document in seconds — for your accountant, your auditor, or your own peace of mind.
Every Invoice. Correct. Instant.
Generate VAT-compliant invoices and fiscal receipts automatically at checkout — for individual guests, corporate accounts, and group bookings. Connected to certified fiscal devices where required by local law.
Every Obligation. Filed on Time.
HotPilot automatically prepares and submits the guest and transaction data required by local revenue agencies, police registries, and customs — in the exact format each authority demands. No manual exports, no missed deadlines.
Every Transaction Backed by a Signature.
Send rental agreements, guest consent forms, and house rules for digital signature before or at check-in. Every signed document is stored securely and linked to the reservation — ready for any dispute or audit.
Nothing Lost. Everything Provable.
Every invoice, receipt, submission, and signed document is stored in a tamper-evident archive with timestamps, user logs, and status records. Filter, export, or share any financial document in seconds — for your accountant, your auditor, or your own peace of mind.
Impact
Numbers That Speak for Themselves
Submissions automated
Regulatory frameworks
Manual filings required
Audit trail
FAQ
Frequently Asked Questions
Everything you need to know about finance and compliance.
Online
HotPilot currently covers Bulgaria (NRA, MVR, Customs Agency), Greece (AADE, Hellenic Police via Xenios), and Romania (ANAF, General Inspectorate of Police). Each integration is pre-configured with the correct data formats and submission schedules required by each authority.
Online
HotPilot connects to certified fiscal printers and devices via standard protocols. When a payment is processed, the system sends the transaction data to the fiscal device automatically, prints the receipt, and logs the fiscal document number against the reservation — no manual steps required.
Online
HotPilot collects the required identity data during online check-in or at the front desk and submits it to the relevant police registry (MVR for Bulgaria, Xenios for Greece, IGP for Romania) in the format prescribed by each authority. Guest data is transmitted securely and only includes what is legally required.
Online
Yes. Rental agreements and consent forms can be sent via email or SMS as part of the pre-arrival guest journey. Guests sign on their own device — phone, tablet, or laptop — and the signed document is automatically stored in the reservation record.
Online
All financial documents, signed agreements, and regulatory submissions are archived for a minimum of 7 years in line with standard accounting retention requirements. The archive is searchable, exportable, and can be shared directly with your accountant or legal team.
Stay Legal.
Stay Focused on Guests.
Stop worrying about submissions, signatures, and filing deadlines. Let HotPilot handle every compliance obligation automatically — so you can get back to running your property.